Stage 01Draft
Create
Line items, VAT (5%), TRN — done in under 3 minutes. Duplicate from a template or a past quote.
Now onboarding founding members · UAE
Quote. Approve. Clear.
The quote-to-payment workflow for UAE freelancers and agencies — built for post-dated cheques, partial payments, and the WhatsApp approval reality. One place to quote, collect, and clear.
3 min
From quote to shareable link
5% VAT
Baked in · FTA e-invoicing ready
AED 49/mo
Founding member price · locked for life
Quote
QT-2026-0041
Version
v1 · v2 · v3
Bill to
Studio Mirah LLC
DIFC, Dubai · TRN 100·210·455
Valid until
30 Apr 2026
Payment: Net 15
DescriptionAED
Brand identity refresh12,000
Social template system (12 frames)4,800
Shoot direction · 1 day6,500
Subtotal23,300.00
VAT (5%)1,165.00
Total dueAED 24,465.00
Client approval
— M. Yassin
Approved on
12 Apr 2026 · 14:22
Approved
PDC · ENBD
#884201 · clears 15 May
quoteclear.ae/q/8f4k
Replaces · WhatsApp approvals◆Replaces · Word quote templates◆Replaces · Excel payment trackers◆Replaces · That one notebook◆Replaces · PDC reminders in your head◆Replaces · "Boss, the cheque bounced"◆
Replaces · WhatsApp approvals◆Replaces · Word quote templates◆Replaces · Excel payment trackers◆Replaces · That one notebook◆Replaces · PDC reminders in your head◆Replaces · "Boss, the cheque bounced"◆
The problem
Your commercial workflow lives in six different places.
Most UAE freelancers and small agencies duct-tape WhatsApp, Word, Excel, and email to run their business. Which means: no single view of who owes you money, which quote is the latest version, and which cheque is actually going to clear.
New to post-dated cheques, or tired of your PDC spreadsheet? Read our 2026 UAE PDC guide →
- ×"Did I send v2 or v3 of that quote?"
- ×"When did Ahmed approve it? Screenshot somewhere…"
- ×"Cheque was for next Tuesday — or was it the 28th?"
- ×"How much is outstanding across all clients, today?"
WhatsApp ⋮
"approved ✓"
quote-v3-FINAL.docx
last edited 2 weeks ago
payments.xlsx
tab: Sheet1
Missed call × 3
Mr. Khalid · 14:22
Bank SMS
"Cheque returned · insufficient funds"
Email draft
re: revised pricing
Handwritten note
"PDC 15 May — ENBD — AED 12,500"
Chaos
The workflow
One straight line from "send me a quote" to "cheque cleared."
Six stages. Every state tracked. No more hunting through WhatsApp threads to figure out where a deal actually stands.
Stage 02v1 · v2 · v3
Revise
Every revision is versioned. Client sees only the latest — you see the full history.
Stage 03quoteclear.ae/q/8f4k
Approve
Client opens a shareable link on mobile. Taps Approve or Request Changes. You get notified.
Stage 04Net 15 · PDC
Terms
Set payment: full, partial, installments, or post-dated cheques. UAE-native methods built in.
Stage 05Cleared · 12 May
Clear
Log cheques with bank + clearance date. Mark as cleared or bounced. Running balance updates.
Stage 06Archived
Done
Receipt PDF generated. Full audit trail. Export to CSV for your accountant.
What you get
Built for how UAE business actually runs.
Not a generic invoicing tool with AED bolted on. Every feature comes from watching freelancers and agencies chase the same cheque three times.
UAE first
Post-dated cheque tracking
Log cheque number, bank, and clearance date. Mark pending, cleared, or bounced. Dashboard flags anything overdue before you do.
Versioning
Revise without chaos
Every edit creates a new version. Client sees the latest on their link. You see every change, every approval, every note — stacked.
Payments
Partial & installment payments
30% on approval, 40% at milestone, 30% on delivery — or whatever you agreed on WhatsApp. QuoteClear carries the running balance.
Client side
Mobile-first shareable links
Drop the link into WhatsApp. Client opens it on their phone. Taps Approve. No login, no account, no friction.
Compliance
VAT 5% today, FTA e-invoicing ready
Toggle VAT per line item or globally. Your TRN prints on every quote and receipt. We are building toward the UAE FTA e-invoicing mandate so you are ready when it applies to you — not scrambling the week before.
Visibility
One outstanding-balance view
Across every client, every quote, every cheque: the total you are owed, what is cleared this month, and what is overdue.
Pricing
Start free. Upgrade when a cheque actually clears.
First 50 members lock 50% off — for life
Free
Free
AED 0/ forever
For solo freelancers kicking the tyres.
- 3 active quotes / month
- Unlimited clients
- Quote versioning
- Shareable client link
- PDF quote download
- VAT (5%) calculation
Most popular
Pro
Pro
AED 49/ per month
AED 99Founding Member · locked for life
For freelancers and studios running real revenue.
- Unlimited quotes
- PDC & cheque tracking
- Partial & installment payments
- Custom branding + logo
- Payment receipts + reminders
- Kanban pipeline + reports
- CSV export
Agency
Agency
AED 149/ per month
AED 249Founding Member · locked for life
For small teams running many clients in parallel.
- Everything in Pro
- Client portal (white-label)
- Advanced analytics
- Priority support
- Remove all QuoteClear branding
All plans include a 14-day Pro trial · No credit card required
Founding members · 50 spots
Lock AED 49/month forever.
The first 50 QuoteClear customers get Pro at 50% off — for life. No renewal price bumps, no "limited time" fine print. The price you see is the price forever.
Spots claimed3 / 50
Founding · 2026
Claim your spot
Tell us who you are. We'll onboard you personally.
Questions
Before you ask, we already thought about it.
Still have something specific? Email info@vaultgray.com and a human will reply.
Is this just another invoicing tool with AED as the currency?
No. QuoteClear is built around how UAE business actually operates — post-dated cheques, partial payments, WhatsApp-driven approvals, VAT (5%) with your TRN, and the reality that most clients do not want to log into yet another portal. Generic tools treat these as edge cases. We treat them as defaults.
Does QuoteClear process payments?
Not at MVP. QuoteClear tracks payments — you still collect via bank transfer, cash, or cheque the way you do today. We record the amount, method, and (for cheques) the bank and clearance date. This keeps your accountant happy without forcing your clients onto a new payment rail.
What exactly is a Founding Member?
The first 50 customers to claim a spot get 50% off Pro (AED 49/month instead of AED 99) or 40% off Agency (AED 149 instead of AED 249) — locked for life. No renewal price increases, no gotchas. We trade early-access pricing for your feedback during the first 90 days.
When does QuoteClear launch?
We are onboarding the first cohort of founding members now, with product access rolling out over the next 6-8 weeks. Waitlist signups get access in the order they sign up. Joining the waitlist reserves your founding pricing even if you onboard later.
Will there be an Arabic UI?
English at MVP. Arabic UI ships in Phase 2 and is included in Pro and Agency plans. The client-facing shareable quote page will support RTL Arabic ahead of the admin UI.
Will QuoteClear be ready for UAE FTA e-invoicing?
Yes — FTA-compliant e-invoicing is on the roadmap. As the Federal Tax Authority rolls out its e-invoicing regime through 2026, QuoteClear is building toward the Peppol-based structured invoice format so founding members can switch on compliance without rebuilding their workflow. TRN-stamped tax invoices and VAT-ready line items ship from day one.
Do you support multiple team members?
Not at MVP — QuoteClear is single-user for now so we can ship the quote, PDC and payment flow faster. Multi-seat is on the roadmap post-launch; founding members get first access when it lands.